Information for Hiring Managers

This page gives details on the Temporary Resourcing - Advertising required route. Please refer to the Temporary Resourcing - Advertising not required webpage if applicable.

Which temporary resourcing route to use

There are two temporary resourcing routes. Please ensure you identify which route is applicable to you, and ensure you select the correct 'template' on the vacancy request form.

1. Temporary Resourcing – Advertising not required

You should select this option when you have already identified a suitable individual to undertake the temporary assignment and do not need to advertise the opportunity externally.

2. Temporary Resourcing – Advertising required

You should select this option when you need to recruit a temporary worker and have not already identified someone for the assignment.

The vacancy will be advertised externally on the University's recruitment webpages, allowing interested candidates to apply directly through the Recruitment Hub.

Important information

Hiring managers should become familiar with the following information:

Temporary Resourcing - Advertising required

Instructions on how to advertise for a temporary worker can be found on our article: How to engage a temporary worker - advertising required on the . The steps are also outlined below.

Complete a Vacancy Request Form

Log in to the Recruitment Hub and complete a vacancy request form. See our article How to complete a Vacancy Request Form on the Recruitment Hub for a temporary worker (Advertising required) on the , for guidance.

Create Interview Slots

Hiring managers should add the interview slots to the system, then shortlist their candidates and invite them to select an interview slot.

See our article How to set up interviews for temps on the Recruitment Hub on the , for guidance.

Review candidate applications

Once the interview slots are available, the hiring manager should review all applications and identify which candidates they wish to interview.

Applications are available on the Hiring Manager Dashboard (Temps) on the .

On the Dashboard, see: New Applications from Advert – review required

Select candidate name on Dashboard
Find candidate under ‘Applications’ and select their name
Select CV – this will show you the candidate’s CV, which can be reviewed for shortlisting
To view the Supporting Statement: on the right-hand panel, locate Application Details, under which you should select ‘Temporary Worker Application from Advert’ – this will open the application, and you can scroll to the Supporting Statement

Decline application, Invite to Interview or Proceed to Offer

At this stage the Hiring Manager can choose to decline an application, invite a candidate to interview, or proceed to offer and onboarding.

To decline the application

Open the Hiring Manager Dashboard (Temps)
Under New Applications from Advert – review required; select the down arrow next to the number of applications
Select the name of the applicant you wish to view
Under ‘Applications’, select the name of the applicant
Select the Orange process circle in the bottom right-hand corner (if available - if not the options to select will already be visible on the left hand banner)
Select ‘Decline application’, input comments, and decline. This will send an email to the candidate advising them of the outcome of their application.

To invite a candidate to interview

First, you must create your interview slots (instructions at step 2)
Open the Hiring Manager Dashboard (Temps)
Under New Applications from Advert - review required; select the down arrow next to the number of applications
Select the name of the applicant you wish to view
Under ‘Applications’, select the name of the applicant
Select the Orange process circle in the bottom right-hand corner (if available - if not the options to select will already be visible on the left hand banner)
Select Interview, then select Create Action Later
An email will be sent to the candidate with the available interview slots. When they select a slot, the interview will show in your Outlook calendar.

To hire a candidate (proceed to offer)

You may wish to hire a candidate at this stage. If you do so, please ensure you have spoken to the candidate so they are aware that they have been selected for this assignment.

Open the Hiring Manager Dashboard (Temps)
Under New Applications from Advert - review required; select the down arrow next to the number of applications
Select the name of the applicant you wish to view
Under ‘Applications’, select the name of the applicant
Select the Orange process circle in the bottom right-hand corner (if available - if not the options to select will already be visible on the left hand banner)
Select the yellow ‘Proceed to offer’ button
The candidate will now show under ‘Offer and Onboarding’, select ‘Create Hire’ to complete the offer form

Instructions on how to complete the offer form can be found in our article How to complete an offer form on the recruitment hub for a temporary worker on the

Interview

The interviews take place in accordance with the details set up by the Hiring Manager.

On the Hiring Manager Dashboard (Temps), see: Confirmed interviews

Offer

Once a successful candidate has been identified, the hiring manager should contact the candidate directly to offer them the role. When the candidate has verbally accepted, the hiring manager should move the candidate to the next stage:

On the Hiring Manager Dashboard (Temps), select the candidate name under ‘Interview Confirmed’
Select the Orange process circle in the bottom right-hand corner (if available - if not the options to select will already be visible on the left hand banner)
Select ‘Proceed to Offer’
The candidate name will appear under ‘Offer & Onboarding’. Select Create Hire. See our article How to complete an Offer Form on the Recruitment Hub for a temporary worker for guidance.

On the Hiring Manager Dashboard (Temps), see: Manager to do Offer

Update unsuccessful candidates

The hiring manager will need to change the status of all the unsuccessful candidates, so they are informed of the outcome of their application or interview.

On the Hiring Manager Dashboard (Temps), select the candidate name under ‘Interview Confirmed’
Select the Orange process circle in the bottom right-hand corner (if available - if not the options to select will already be visible on the left hand banner)
Select ‘Unsuccessful’

An email will be sent to the candidate advising them that they have been unsuccessful at the interview. This email advises the candidate to contact the Hiring Manager directly for feedback.

Manager to complete Offer

The hiring manager must then complete the Offer Form (the hiring manager will receive an email advising when this step is required), this will also be visible on the Hiring Manager Dashboard (Temps).

See on the , for guidance.

Review the onboarding progress

Hiring managers should review the candidate’s progress on the Hiring Manager Dashboard (Temps) in the Recruitment Hub.

Guidance on how to use the Hiring Manager Dashboard (Temps) can be found in our article:

Make sure work does not start until the candidate has completed the process. The worker will receive an email when the process is complete and when they can start work.

The hiring manager can view candidates who have reached this stage under the ‘Complete’ section on the Hiring Manager Dashboard (Temps).

Remember, no work can start until the worker has completed the process.

On the Hiring Manager Dashboard (Temps), see: Boxes under Offer and Onboarding

Associate Staff IT Account

An IT account will be automatically created once the worker is showing as ‘Complete’ on the Hiring Manager Dashboard (Temps).

The hiring manager will receive an email when the account is ready to activate and must send the details to the worker directly. See our article for further guidance.

Approve timesheets

Once work starts, the hiring manager must review and approve the worker’s timesheets on iTrent People Manager. See monthly payroll deadlines and pay dates for information.

51吃瓜黑料